managing the team fund

SLPHA provides each team with a checkbook and debit card to be used to purchase & pay for items for the benefit of the team.  Each account is initially funded by SLPHA based on the number of players on the team to help cover coach's travel expenses (hotel, gas) for away tournaments.

Additional monies need to be collected from families to cover expenses including, but not limited to:

• Tournament gate fees
• Referees and ice for scrimmages
• Additional tournaments
• Team events which may include food for players & coaches.  No alcohol may be purchases with team funds (itemized receipts required).
• End of year team celebration

At the team meeting in the beginning of the season, decide together how much parents should contribute based off a preliminary budget that you put together and the team parents approve.

• Typical range is $150-$250 per player.  
• Parents make checks payable to SLPHA Team Name (ex. Peewee C).
• As you receive checks from families, deposit those checks and track your account balance.
• Track expenses carefully, and keep and turn in all itemized receipts on a monthly basis in the provided expense tracking envelopes.
• Envelopes should be turned into the Treasurer’s mailbox in the concession stand by the 10th of each month, or given to Beth Rich directly (email is ok too).   
• Return checkbook and debit card at end of season with the required $100 dollar balance.

Any questions, comments or concerns please contact Beth Rich.